Track Family and Medical Leave Act leave in hours. Enter the start of your 12-month period, the entitlement and the usual weekly hours, then log each day or block of leave: the sheet totals the hours used inside the period and shows the hours and weeks left.
What the tracker does
- Converts the entitlement to hours: workweeks × usual weekly hours (12 × 40 = 480 hours).
- Counts only leave dated inside the 12-month period you set, and flags rows outside it.
- Works for continuous, intermittent and reduced-schedule leave, with a reason for each entry.
- Explains the four 12-month methods employers can use (29 CFR 825.200(b)).
To plan a block of leave, use the FMLA leave calculator: it gives the end date, the return-to-work date and the federal holidays during the leave.
Frequently asked questions
How do I track intermittent FMLA leave?
Log each absence in hours. FMLA leave is counted against the entitlement in hours based on your usual workweek, so 4 hours off in a 40-hour week uses 1/10 of a week.
Which 12-month period should I use?
The one your employer chose: calendar year, a fixed leave year, 12 months forward from first use, or a rolling 12 months backward. Ask HR if you are not sure.
Is the template free?
Yes. Download and use it at no cost. It is a tracking aid, not legal advice.